If you want to convert all of your fields to text, you can select all of the text in your document as described earlier in this post ( Ctrl + A) and then press Ctrl + Shift + F9. If you change your mind, and want to convert the text back to a field, you can undo the Unlink Fields action by clicking the Undo button on the Quick Access toolbar or press Ctrl + Z. The field is converted to text as the last value it contained when it was a field. Simply, put the cursor in the field you want to convert to text and press Ctrl + Shift + F9. Convert Fields to Plain TextĬonverting a field to plain text is done the same way in all three versions of Word discussed in this post. You can toggle the field codes the same way as described for Word 2003 above. The options perform the same functions as described for Word 2003 above.Ĭlick OK on the Word Options dialog box to accept your changes and close the dialog box.Īgain, if you selected Always, the field shading displays even if the cursor is not in the field. Select the desired option from the Field shading drop-down list. Scroll down to the Show document content section. You can also use the ALT + F9 keyboard shortcut to toggle between field results and field codes.
Word will either display the code or the results and you can use this checkbox to toggle between both. Note that you cannot actually hide the field completely. On the Word Options dialog box, click Advanced in the list on the left.Ĭheck the Show field codes instead of their values to display the actual code that is being use to generate the field value. The rest of the steps are the same for all versions of Word. When you print the document, all headings are automatically expanded.To access Word Options in Word 2010 thru 2016, click the File tab. Note that you can only collapse and expand parts of your document when you’re viewing it on your computer. NOTE: This change only applies to the current heading and not all headings at the same level, unless you modify the heading style to include this change. If you don’t have the cursor in a heading, the “Collapsed by default” is grayed out and cannot be selected. On the “Indents and Spacing” tab of the “Paragraph” dialog box, select the “Collapsed by default” check box to the right of the “Outline level” drop-down list so there is a check mark in the box. Place the cursor in a heading formatted with the heading level you want to collapse (such as Heading 1) and click the “Paragraph Settings” dialog box button in the “Paragraph” section of the “Home” tab. To do this, make sure the “Home” tab is active on the ribbon. You can also set up Word to automatically collapse certain heading levels by default. Then, select “Collapse All Headings” from the submenu to collapse all the headings in your document, or “Expand All Headings” to expand all the headings again. To do this, right-click on any heading and move your mouse over “Expand/Collapse” on the popup menu. Word provides a quick way to collapse or expand all headings at once. When we collapsed “Subheading A,” which is a Heading 2, it collapses the content up to “Section 2” because that heading level is greater than “Subheading A.” However, when we collapsed “Section 1,” “Subheading A” and the content below it was collapsed as well because it is a lesser heading level than “Section 1.” Notice in the image below that all the content below “Section 1” is collapsed up to “Section 2” because “Section 2” is the at same heading level (Heading 1) as “Section 1.” NOTE: When you collapse a heading, only the content up to the next heading of equal or lesser value is collapsed. To view the content again, simply click the arrow to the left of the heading again. The content below the heading collapses and only the heading displays. When you click on the arrow, the text below the heading is hidden. When you move the mouse over the space to the left of a heading, a right arrow displays. To do this, you must use the Heading styles in Word to format the headings in your document.